Shipping guide

The world of shipping can be a complex and confusing one. Take each step in this guide and you will be a pro in no time!

Shipping can be one of the most important aspects of an order for your customers. Out of 1000 reviews that we analysed to find the best way to get 5* reviews, the second most common reason for 5* reviews is fast delivery (listed in two out of five reviews). Make sure you get it right!

We will be going through every aspect of e-commerce shipping, including solutions and strategies to help you fulfill orders and exceed your customer expectations. You will need to spend some time planning the right shipping process for your business. This includes designing your packaging, choosing the courier(s) and picking your pricing.

Parcel Preparation

Choosing your packaging and materials is important in representing your brand. Customers are led to believe that a business who damages or poorly packs their orders does not care about them. Follow these steps to ensure customer satisfaction.

Weight

Weight is a huge factor in the cost of shipping. It could even benefit you to send 2 separate parcels to access cost effective lightweight delivery options so always keep an eye on the weight. This will also be a huge factor in deciding on which shipping carrier and service would be best for you to use. Keep reading for more details…

Insurance

If the value of the order is more than £100 you may need to add insurance for an additional fee. You can purchase additional insurance, usually provided by the carriers or from a third-party insurer.

If you are wondering if you should offer insurance, perhaps a huge factor would be the value of items being bought. If the products are of higher value and it gets ‘lost in transit’ – you then need to arrange a replacement and re-ship to the customer at cost. This therefore means that you are out of pocket and also have a worried customer. Some couriers offer insurance included in the fee so be sure to check first!

Packaging

Protect the goods! Newspaper, packing peanuts, bubble wrap – there are many options when it comes to protecting fragile goods. Consider whether your products could potentially be damaged in transit and package accordingly.

If you are wanting to be cost-effective, perhaps it is time to look into carrier own packaging. Often it is free to use but you have to select a specific delivery service to use it with. Be careful not to make the mistake of using one carriers packaging with a different carrier!

If you want to go the extra mile for a perfect unboxing experience, you could produce/purchase branded packaging. This has become increasingly popular lately. Packaging inserts and presentation can be an effective way to set yourself apart from your competitors.

Have you looked into sustainable packaging? Is this in line with your brand ethics and very importantly is this something your audience would consider a factor in purchase decisions? Make sure you do the research before making final decisions.

Tracking

Increasingly customers are expecting to be able to track packages. In turn, you can use the tracking aspect to build trust and maintain a competitive edge. This can help improve cart conversion as it instils confidence in the buyer. Creating transparency between the customer and yourself can increase your sales. Live parcel tracking is available with our software – check out the shipping page for more details

Labelling packages

New ecommerce entrepreneurs may start off by writing the addresses on the package by hand. This can be a great way to start as it is not costly. However, it tends to be time consuming, tedious, and not scalable as your business grows so consider other options. Veeqo offers the option to print 100 shipping labels in one go.. The bulk print label option provides a huge advantage.

Process

Domestic or international? How long will it take for your customers to get their orders? Are you able to offer same-day, next-day or express delivery options? Choosing the right shipping method for your business can be hard, so we thought we would give you small tips on what you need to know before you choose.

All shipping couriers base shipping rates on a variety of factors including:

  • Package Size
  • Package Weight
  • Departing Country
  • Destination Country
  • Tracking
  • Service extras e.g. insurance, signature

The best shipping process is one that fits the needs of your company and customers. Find out more details on the process of shipping here.

What carrier(s) should you ship with?

Customer want to know who will be delivering their parcel and what branded delivery van to watch out their window for. You put a lot of effort into making sure your customers have a great experience, shipping is no different. Check out all of our shipping integrations, to see which applies the best to you.

Here is a link to a couple of ‘how to guides’ to help you ship with each courier:
Royal Mail: https://www.royalmail.com/business/guides-and-insights
Fedex: https://www.fedex.com/ukservices/shippingguide.html 
DHL: https://mydhl.express.dhl/gb/gb/help-and-support/shipping-advice/packing-with-care.html 
USPS: https://www.usps.com/ship/
UPS: https://www.ups.com/media/gb/prepare_shipment_guide_en.pdf

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International Shipping

If you are considering shipping internationally, customs, duties and taxes are all something you will need to research as each carrier will provide details for you.

Remember to always make customers aware of who is expected to pay the import fees: The Seller or the Buyer. Make sure it’s clear at the checkout so the customer doesn’t have any nasty surprises if they need to pay import fees for international packages.

Customs declaration forms are available at your local post office. These forms tell the customs officers at the arrival country what is in the parcel, the cost, and whether it is a gift or merchandize. However, it is best to check with your country’s postal service to find out exactly which forms you’ll need to attach to your parcels.

Same-day / next-day or express shipping options

We’ve all heard of Amazon-style shipping, Veeqo provides the option to do just that! For the urgent occasions when you need your items to be shipped on the same day or next day, express options are something to consider however they will of course incur higher costs. Is a higher cost a price to pay for happy customers? Make sure you check if these are options your customers would prefer.

Delivery additions

Have you looked into requiring signatures for the customers peace of mind? Signatures is an addition you are able to add on when choosing the best shipping company for you. The usual process is to ask customers to sign for deliveries on a digital screen. This has recently changed due to the coronavirus, the delivery drivers now ask for a name to write on the screen themselves or they have photo taking options – all depending on your courier of choice. 

Shipping rates

Are you offering shipping for free, having a flat rate or a variable fee? Or even a mixture of them all? 63% of consumers said they would abandon cart if shipping costs were too high. So make sure you know your audience and pick the best option for you and your customers. It is known that with connecting with a company like Veeqo you can find the best shipping rates. Imagine the savings! Oh wait… See example rates from Veeqo here.

Free shipping:

  • On average orders are 30% higher in value than those without free shipping offered. Perhaps this is something worth considering!
  • Potentially setting a threshold for free shipping can be a saving grace for small businesses. This is also something we even see large enterprises consider. 48 percent of people will add items to a cart to qualify for free shipping. As an example, say your bestselling jeans are £30 – if you set the free shipping threshold to £40 as it is likely that the customers will add other items to meet that cost.
  • You could even create an offer that has free shipping for any orders that include a certain product. For example, if a customer adds a soap onto their shampoo order, they’ll qualify for free shipping. This can of course help you raise awareness of new products, increase basket spend and cover the shipping cost (remember it is not free for you, only the customer). If you need to remove old stock to clear space for new stock this is definitely an option to consider.
  • Have you thought about offering free shipping to your most frequent or returning customers? Perhaps every 5th order has free shipping. This could drive traffic back to your online store.

Flat rate shipping:

  • Flat rate shipping is based on a set charge regardless of the order value or weight. Saves time: no need to weigh and/or measure the parcel. This also means you can add numerous items into the same package to lower costs your end.
  • However, this method could mean that if a customer purchases more items or heavier products you could be stuck paying for the difference in cost between your fixed rate and the couriers shipping rate for that package size.

Variable rate shipping:

  • Variable fee shipping could be based on location, live rates from couriers or order total. However, this could require your website to have a real-time calculator to ensure customers can calculate the total either before or at checkout. This can of course mean hiring a developer to create this calculator which could be costly.
  • The positive effect of this method is that it means there is no bill remaining as it is paid in total every order by the customer.

Click & Collect Points:

  • This has become increasingly popular in recent years. Consumers are becoming more aware of the environment and their impact, make sure you take note of that during your customer research.
  • Offering local delivery / collection methods can be a cost effective option for both you and your customers.
  • This could mean potentially connecting with a delivery service that provides this option.

Mark up the costs

Make sure you monitor the overall costs. Don’t forget to check your profit margins to ensure all costs are covered in the overall order cost. Here is a quick example of how quickly these shipping costs can add up.

Product cost = £5
Packaging = 50p
Shipping cost = £3
Insurance = £1.50
Potential credit card fee’s = £1
Customs/Duties for international parcels = £5
Profit margin = 50%

Total cost to international customer = £24
Total cost to domestic customer = £16.50

These are of course examples, the costs may be much less however, these are all aspects to consider when looking at cost of products and shipping costs. Shipping is a fundamental part of your ecommerce business and making sure it is right for you and your customers is the key.

Now you are ready to ship your parcels, good luck!

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  1. 1

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  2. 2

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  3. 3

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“I didn’t realize how efficient Veeqo would make our business. It has at least halved the time it takes to fulfill orders”

— Jason Guy, Gay Pride Shop