Written by Matt Warren
30th April 2015 • 8 min read
Purchase orders are important documents for retailers, but they can be hard to keep track of when you’re using multiple suppliers and multiple platforms for selling your good. If you’re finding this is the case, it might be worth investing in a purchase order software. To help you, we have put together this comparison of some of the best options out there.
First, we have SpendMap. This bills itself as a budget-friendly software system ideal for companies needing to automate and streamline their purchasing processes. According to Spendmap, their software can help you cut down on paperwork, save you time, and help you control your spending.
You can use SpendMap to help reduce the amount of paperwork you currently produce, reduce human errors and save your purchasing department time by automating procurement processes.
Spendmap also allows you to enable purchasing managers, buyers, CFOs and CEOs to consistently enforce pre-purchase approvals, improve budget compliance, and eliminate unwanted spending.
You can improve visibility into your spending, reduce maverick purchasing and lower the prices that you’re paying for the goods and services that you need to keep your business running.
Perhaps the biggest plus for this software is that there is a free version which is great for small business.
eRequester is a web-based procurement management, purchase requisition, authorization routing, and purchase order system which enables companies to define and implement standardized purchasing practices to streamline and manage supply chains. The system allows you to build a custom-tailored solution by using key modules including the following: Budget, Receiving, Inventory, Request for Quote, Mobile, Project Accounting, Multi-Currency,Payment Request, Punchout, and more. It works with the following accounting packages:
Microsoft Dynamics GP
Microsoft Dynamics AX
Microsoft Dynamics SL
QuickBooks Enterprise Solutions
Blackbaud® The Financial Edge
SAP ERP Financials
Sage 100 Advanced ERP
Sage 300 ERP (formerly Sage Accpac)
Sage 500 ERP (formerly Sage MAS500)
Another benefit of E-Requester is its Web-based interface. This means you can access it from anywhere, providing you have access to the internet.
You can also use the system to make templates of recurrent orders, and it has built in calculations for totaling tax and shipping.
As they provide a customisable service, the cost of the software is dependant on your requirements, so you’ll have to fill out the details on this page to find out how much it will cost, and, unfortunately, they don’t offer a free version like Spendmap do.
This is a reputable software with high-profile users like Unicef and Clarins. The initial setup process is simple, usually being complete within minutes, and the software is mobile ready, so you can access it anywhere, anytime like E-Requester, from Windows, Android and Apple devices.
They are also enforced by the same security infrastructure your bank uses, so it’s exceptionally secure. Rubberstamp allows you to monitor your budgets in real time so you can know exactly where your budget really is.
Pricing starts at $99 for small businesses (3-9 users), and increases to $249 for medium businesses (10-19 users) and $499 for large companies (20-50 users).
Coupa offers a cloud-based procurement software application, like Rubberstamp and E-Requester, which brings consumer e-commerce shopping ease and bottleneck-busting functionality to the procurement workflow. Their software handles transactions in multiple currencies and languages so you can truly be a global company. It also takes care of the following:
- Purchase requisitions: Users can requisition any item from any supplier, and put it through your purchasing process for approval.
- Purchase order software: iBuy lets buyers place and manage purchases from any ecommerce site.
- Real-time budgeting application, so you’ll know where you are before you approve
- Full-featured, real-time inventory system
Coupa’s two-click e-mail approval process allows you to speed up the procurement process because instead of waiting for one person to take action on a request and pass it on, you can send approval notifications to groups. This means that everyone in your “approval chain” can check the status of requisitions and approve or reject from their inbox, on any mobile device, wherever they are. Once action is taken by any of the group members, the request will automatically move to the next step in the process.
With Coupa, purchase requisitions are limited by the catalogs hosted in the system and by punchout suppliers approved by the purchasing organization.
Coupa also lets employees requisition any item from any website, and still apply the controls and workflows of your e-procurement system. Employees can search online for the best deals and you can manage those purchases through Coupa. Employee’s can help the company save money, without being restricted by red tape.
With Veeqo’s integrated purchase order software, you can create and manage purchase orders and email them to your suppliers automatically. You can also manage your suppliers by adding, editing and delete suppliers and also setup key contacts for their accounts. Purchase orders are easily customisable as you can change the layout, font, text and add images. You also have the option to email new purchase orders direct to suppliers in PDF format and view each purchase order’s status, so it’s easily traced through your business, giving you a full history of what was ordered, when and by who.
Written by Matt Warren
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